When you're using E-mail, you often need to upload and send through E-mail a document you've written in WordPerfect. At the other end of this process, you often need to download a mail message onto a disk so that you can save it and read it in WordPerfect format.

The following instructions are in 2 parts:

• Uploading (Sending) and

• Downloading.

SENDING A WORDPERFECT DOCUMENT TO AN E-MAIL USER VIA "FTP"(the File Transfer Protocol)

There are three basic steps to uploading and sending a WordPerfect document via E-mail:

1. you save the file in ASCII/DOS format;

2. you transfer it from your disk to your E-mail account notebook;

3. then you import the notebook file into a mail message and send it.

Any time you see a word or letter in all caps & boldface type--like ALT T RETURN--that means that you hit those keys (i.e., the ALT key (at the left of the space bar), the letter T, the return or "enter" key). You don't type those actual words or the angle brackets. So, in the instruction "ALT-T", you hold down the "ALT" key and type "T" while you're continuing to hold it down.

I. Save your WordPerfect file as an ASCII/DOS file

Because of margin defaults in E-mail, you should create all documents in WordPerfect with a 1" left margin (the usual standard) and with a 2" right margin.

Once you have written a file in WordPerfect and saved it, you save it again (as a copy) as an ASCII (or DOS) file--a generic word processing system that removes all codes (such as underlining, bold, etc.).

1. Get into the file you want to save as ASCII/DOS

2. Pull down on the FILE menu and highlight "SAVE AS"

3. A window will open up. Look for the long white box toward the bottom of the window that says FORMAT. (It should be showing WordPerfect 6.0 because that's what you're using at the moment.)

4. Click on the arrow at the right of that format box and you will see several options. Use the UP arrow to scroll up in that box until you see ASCII [DOS] TEXT [*.*]. (NOTE: There are three ASCII options. Be sure you choose the right one!)

5. Click on ASCII [DOS] TEXT [*.*] to highlight it.

6. Name your ASCII/DOS/TEXT file.
   Go up to the file name box (top left of the window), and give your file name a .COM suffix. For instance: let's say that your file is called DOC1. You will have to rename the file as DOC1.COM or the main frame computer won't recognize it when you try to upload and send it. It's like needing both a street name and number to make sure that the post office sorts and delivers your mail to the right address. Whatever your filename (or street number), you must have a period followed by the letters COM (the computer street name) or it won't find its final destination.

7. You've now changed your file into ASCII format and renamed it with the .COM suffix, so you can click on OK in the top right of the window.

8. A new window will open that will ask you if you want to replace your file as an ASCII file. Click on YES.

9. EXIT WordPerfect.

II. Upload the file from your disk to your mail program via FTP

1. Choice #4 from the main menu: "Communicate with IBM"

2. Hit ENTER when you see the WVNET screen.

3. Choice #3 from the menu: VM/CMS
   Hit ENTER .

4. Enter your user i.d. (That's the part of your E-mail address that comes before the @ sign.) Use the down-arrow key to go down one line.

5. Enter your password. (It will not appear when you type.) Hit ENTER.

6. You're now ready to tell the mainframe computer to GET your file from the A: drive and put it in your E-mail account. Let's say you named your ASCII file "DOC1.COM"

   Type the following command:
   GET DOC1.COM

7. You're now done with the FILE TRANSFER PROGRAM (or "FTP"). Type QUIT and hit ENTER

• TO SUMMARIZE
  What you're doing here is giving a series of commands in sequence to access the FTP mode and transfer the file:
  • At "Ready":
    ALT-T and ENTER

  • At "User Identification":
    ALT-I and ENTER

  • At "Password":
    ALT-W

  • At "Command:":
    CD A:\ and ENTER

  • GET filename.COM and ENTER

  Especially after the second, you may need to press "Page Down" to clear the screen and see the next command.

  ---

  III. Send the file to someone else via E-mail

  At the opening mail menu, type 10 to get to page 2 of the menu.

  Type 6 to see a list of your files. Somewhere at the top of your list, you should see the filename that you just uploaded via FTP. Take note of how it is listed (probably DOC1 or whatever you named your file, then a space, then COM). Please note that the period that was in your original document name has been replaced with a space.)

  Get back to the main mail menu by hitting the F3 key twice. (That key is at the very top of the key board--above the regular number keys.)

  Type 3 to create a note

  Fill in the usual header info.

  Hit two returns -- ENTER ENTER -- in the body of the note.
  ***End of File*** will appear in the note.

  You should now be back up at the command line.

  Type GET your-filename COM and hit ENTER

  If your filename is DOC1, type: GET DOC1 COM ENTER

  If you have given your file a different name, just type that, then a space, then COM followed by a return. That is, you are typing the name of the file you just uploaded, exactly as it appeared on the directory.

  Your text should now be in your note. Hit ENTER to get back to the command line.

  At this point, you have two options.

  1. The first option is just to send the note. You type F5 to send the note. You can also, before sending it, space down into the note and use F2 to create space in which to enter more text; if you do this, continue to use F2 at the end of each line you add in order to create, and then get to, the next line.

  2. Your second option is to move the file to your Outbasket so that you can review it. If you want this option,
     Type FILE

     This will save your note in your "Outbasket" (selection 2 on the main mail menu), so you can review the note before you send it:
     • From the main Mail menu, choose 2 ("Outbasket"). You should see the note you just created in the list of files.
     • Retrieve it just like you retrieve in-coming mail.
     • Scroll through the note. Everything OK? If so,
     • Type SENDNOTE at the command line to send it to the person on the address line and delete the file from your outbasket.

DOWNLOADING

1. Put the note into its own notebook

2. Import the notebook file into WordPerfect

I. Put the note in its own notebook

• move to generic-name notebook
  for example: move to writing notebook

• Exit mail, but do not logoff.

You should see the word "Ready" on your screen

1. Type ALT-T.
   Be patient. If you get a message that says "MORE" or "HOLDING" in the bottom right of your screen, try hitting the gray "Page Down" key ONCE. (On some machines outside the `Lair, you might try CONTROL + PAGE DOWN.)

2. You should now see a new prompt that asks for USER identification. NOTE: this is different from your E- mail i.d.
   Type ALT-I-ENTER
   (The "I" key "Identifies" you.)

3. The next prompt will ask for a password. Again, this is different from your own E-mail password. You just need to type:
   ALT-W
   (The "W" key signals the passWord.)
   You should now see the "Command:" prompt.

4. Make sure you have the disk with your document in the A drive.
   Type CD A:\
   (This will Change Directory to the A drive. If you're looking for the backward slash key, it would be just above the ENTER key.)

   ---

   TO SUMMARIZE:

   What you're doing here is giving a series of commands in sequence to access the FTP mode and transfer the file:

   • At "Ready":
     ALT-T

   • At "User Identification":
     ALT-I + ENTER

   • At "Password":
     ALT-W

   • At "Command:":
     CD A:\ + ENTER

   • Especially after the second, you may need to press "Page Down" to clear the screen and see the new command.

5. You're now ready to tell the mainframe computer to< PUTa copy of your notebook file onto the A: drive from your E-mail account. Let's say you named your file WRITING NOTEBOOK. Type the following command:
   • PUT WRITING.NOTEBOOK

   Please note that you need a period between the name of your notebook and the word "notebook." Also, you must spell out the word "notebook" since the computer will not recognize an abbreviation such as ntbk.

6. You're now done with the FILE TRANSFER PROGRAM (or "FTP"). You now have an ASCII FILE of your E-mail notebook copied onto your disk. The word processing file will be named "writing.not". Type QUIT and enter

7. Logoff.

1. Get into WordPerfect. Pull down on the File Menu to "Open File." Select the A: drive. Look for the file. Scan for the ".not" suffix and you should find it quickly; your file will have the suffix .NOT because it is WordPerfect's abbreviation for "notebook." Highlight and click on the file name.

2. WordPerfect will automatically convert the ASCII file into a WordPerfect file. Click on OK.

3. Save the file.