UPLOADING & DOWNLOADING IN E-MAIL:
DOS Instructions

Written by L. Brady and T. Miles

When you're using E-mail, you often need to upload and send through E-mail a document you've written in WordPerfect. At the other end of this process, you often need to download a mail message onto a disk so that you can save it and read it in WordPerfect format.

The following instructions are in 2 parts:

UPLOADING

SENDING A WORDPERFECT DOCUMENT TO AN E-MAIL USER VIA "FTP"(the File Transfer Protocol)

There are three basic steps to uploading and sending a WordPerfect document via E-mail:

  1. you save the file in ASCII/DOS format;

  2. you transfer it from your disk to your E-mail account notebook;

  3. then you import the notebook file into a mail message and send it.

These steps, described below, assume that you are using WordPerfect for Windows, that you have a VM/CMS E-mail account, and that you are using the File Transfer Protocol (FTP) on an DOS machine. Specifically, these instructions are written for use in the computer lab in the Mountainlair. Click here if you want to go directly to a review of the key steps.

Any time you see a word or letter in all caps & boldface type--like ALT T RETURN--that means that you hit those keys (i.e., the ALT key (at the left of the space bar), the letter T, the return or "enter" key). You don't type those actual words or the angle brackets. So, in the instruction "ALT-T", you hold down the "ALT" key and type "T" while you're continuing to hold it down.


I. Save your WordPerfect file as an ASCII/DOS file

Because of margin defaults in E-mail, you should create all documents in WordPerfect with a 1" left margin (the usual standard) and with a 2" right margin.

Once you have written a file in WordPerfect and saved it, you save it again (as a copy) as an ASCII (or DOS) file--a generic word processing system that removes all codes (such as underlining, bold, etc.).

  1. Get into the file you want to save as ASCII/DOS

  2. Pull down on the FILE menu and highlight "SAVE AS"

  3. A window will open up. Look for the long white box toward the bottom of the window that says FORMAT. (It should be showing WordPerfect 6.0 because that's what you're using at the moment.)

  4. Click on the arrow at the right of that format box and you will see several options. Use the UP arrow to scroll up in that box until you see ASCII [DOS] TEXT [*.*]. (NOTE: There are three ASCII options. Be sure you choose the right one!)

  5. Click on ASCII [DOS] TEXT [*.*] to highlight it.

  6. Name your ASCII/DOS/TEXT file.
    Go up to the file name box (top left of the window), and give your file name a .COM suffix. For instance: let's say that your file is called DOC1. You will have to rename the file as DOC1.COM or the main frame computer won't recognize it when you try to upload and send it. It's like needing both a street name and number to make sure that the post office sorts and delivers your mail to the right address. Whatever your filename (or street number), you must have a period followed by the letters COM (the computer street name) or it won't find its final destination.

  7. You've now changed your file into ASCII format and renamed it with the .COM suffix, so you can click on OK in the top right of the window.

  8. A new window will open that will ask you if you want to replace your file as an ASCII file. Click on YES.

  9. EXIT WordPerfect.


II. Upload the file from your disk to your mail program via FTP

Go through all the normal steps you take to get into mail. When using a VM/CMS account from the machines in the Mountainlair lab, the steps are:

  1. Choice #4 from the main menu: "Communicate with IBM"

  2. Hit ENTER when you see the WVNET screen.

  3. Choice #3 from the menu: VM/CMS
    Hit ENTER .

  4. Enter your user i.d. (That's the part of your E-mail address that comes before the @ sign.) Use the down-arrow key to go down one line.

  5. Enter your password. (It will not appear when you type.) Hit ENTER.

  6. You're now ready to tell the mainframe computer to GET your file from the A: drive and put it in your E-mail account. Let's say you named your ASCII file "DOC1.COM"

    Type the following command:
    GET DOC1.COM

  7. You're now done with the FILE TRANSFER PROGRAM (or "FTP"). Type QUIT and hit ENTER


You should now be back at the "READY" prompt, and can type "MAIL" if you want to send your file.


DOWNLOADING

PUTTING A MAIL MESSAGE FROM YOUR E-MAIL ACCOUNT ONTO A DISK USING FTP

Again, three basic steps:

  1. Put the note into its own notebook

  2. Import the notebook file into WordPerfect

As with the "uploading" instructions, you can click here if you want to go directly to a review of the key steps for downloading your document.

I. Put the note in its own notebook

If the note is in your inbasket, you need to create a notebook for it. Decide on a short, descriptive name that will not repeat any of your other notebook or file names. At the command line (where the cursor is, at top of the piece of mail you want to download), type:


II. Access FTP and download the file onto your disk.

Be sure you have a disk in the PC to receive the file you are about to download.

You should see the word "Ready" on your screen

  1. Type ALT-T.
    Be patient. If you get a message that says "MORE" or "HOLDING" in the bottom right of your screen, try hitting the gray "Page Down" key ONCE. (On some machines outside the `Lair, you might try CONTROL + PAGE DOWN.)

  2. You should now see a new prompt that asks for USER identification. NOTE: this is different from your E- mail i.d.
    Type ALT-I-ENTER
    (The "I" key "Identifies" you.)

  3. The next prompt will ask for a password. Again, this is different from your own E-mail password. You just need to type:
    ALT-W
    (The "W" key signals the passWord.)
    You should now see the "Command:" prompt.

  4. Make sure you have the disk with your document in the A drive.
    Type CD A:\
    (This will Change Directory to the A drive. If you're looking for the backward slash key, it would be just above the ENTER key.)


  5. You're now ready to tell the mainframe computer to< PUTa copy of your notebook file onto the A: drive from your E-mail account. Let's say you named your file WRITING NOTEBOOK. Type the following command:

    Please note that you need a period between the name of your notebook and the word "notebook." Also, you must spell out the word "notebook" since the computer will not recognize an abbreviation such as ntbk.

  6. You're now done with the FILE TRANSFER PROGRAM (or "FTP"). You now have an ASCII FILE of your E-mail notebook copied onto your disk. The word processing file will be named "writing.not". Type QUIT and enter

  7. Logoff.


III. Import the notebook file into WordPerfect

  1. Get into WordPerfect. Pull down on the File Menu to "Open File." Select the A: drive. Look for the file. Scan for the ".not" suffix and you should find it quickly; your file will have the suffix .NOT because it is WordPerfect's abbreviation for "notebook." Highlight and click on the file name.

  2. WordPerfect will automatically convert the ASCII file into a WordPerfect file. Click on OK.

  3. Save the file.

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